Winner of May's Archived Document Contest Announced

There were only a few submissions in May 2015 for the Archived Document Contest but these few entries provided wonderful lessons. Documents from the 1700s and the 1900s were located on microfilms available through the Family History Library. The documents on these microfilms containing important genealogical information were viewed in Salt Lake City and also at the Richland Family History Center. This proved to us that travel is not necessary when looking for un-digitized documents. Microfilms from the Family History Library can be brought to our neighborhood Family History Centers.

Ray Baalman is this month’s winner of the Archived Document Contest. He submitted two documents from 1700s France. More importantly he shared with us a very valuable lesson. “The important principle illustrated here is NEVER overlook the importance of witnesses at baptisms and marriages. They are often relatives and can give important clues about where to look next.” Ray illustrated this lesson by explaining that he found his seventh great grandmother recorded as the godmother of his fifth great grandmother on that grandmother’s marriage record.

Ray wins an annual subscription to Newspapers.com. With this subscription he will have access to over 3600 newspapers from the 1700s to the 2000s. There are currently 103,266,276 pages available for viewing through the every-word searchable databases. For more information about Newspapers.com go to www.newspapers.com or read their very entertaining blog titled Fishwrap at blog.newspapers.com

Below is Ray Baalman's submission including copies of the documents and a translation from French to English. 

Here is an entry for May's Archived Record Contest from Ray Baalman.

I am submitting two eighteenth-century documents I discovered on microfilms from the Family History Library and read at the Richland Family History Center. I am submitting both because they are related, and they point out an important principle of genealogical research. I am also appending a transcription and translation of the records since they are in French and a bit hard to read.

For many centuries, most of my French ancestors lived in or very nearby the town of Saint Avold in the east of France, not far from the German border. One of the more prominent members of the family, Christophe Margot, was a successful tanner, who lived and practiced his trade in the town of Saint Avold. I found his baptismal record in the parish register and nothing more until his first child was baptized when Christophe was 29 years old. I could not find Christophe’s marriage record.

After locating the baptismal records of all three of his children and studying them closely, I discovered that his second child (my fifth great-grandmother), who was baptized in 1721, had godparents who came from a different town (sarlouys on the record, now spelled Saarlouis) some 20 miles north of Saint Avold. I ordered the film for marriage records in Saarlouis (which was in France then, but is now in Germany) and found that the marriage had taken place there in 1717. The marriage record also proved that the godmother of my fifth great-grandmother was her grandmother, my seventh great.

The important principle illustrated here is NEVER overlook the importance of witnesses at baptisms and marriages. They are often relatives and can give important clues about where to look next.

May 2015 "Show and Tell" A Huge Success

In May 2015 those attending the TriCity Genealogical Society Meeting enjoyed a Show and Tell. Interaction provided a social aspect to exchanging research success stories and encouraging fresh ideas.

Tables were made available along the windowed wall and in the back of the Captain’s Table restaurant at the Clover Island Inn. These tables were soon filled with poster board displays, books, artifacts, photographs, and much more. After dinner and a quick Business Meeting the Program Chairperson, Barbara Christensen, explained that the only rule for the evening was that everyone had to get up from their chair and look at what had been put on display. Within minutes the room was full of enthusiastic conversation.

One of the most challenging aspects of a Show and Tell is how to focus research to emphasize one topic to share with a group. It was fascinating to see the variety of this focus from various members. One member built a family tree of the earliest known photograph of each of their ancestors. Another member focused on their lineage of military history. Yet another member proved an interesting point in history showing that their ancestor was an esteemed religious leader yet treated his slaves as property. Cherished artifacts, interesting reference material, and published works were also on display.

Comments from those that attended the meeting tell the story from their personal perspective. Dorothy Stamper McGhan shared, “This was a good meeting last night and I enjoyed it very much.  I feel I have met new friends.” Sandra Meacham Floberg won the big prize of the raffle and posted this on Facebook, “I want to thank the generous donor of the WSGS Conference Package which consisted of the conference registration fee and a credit card toward expenses. I won all of that for just $1! You could have been the winner if you had attended the TCGS meeting last night. It was an enjoyable evening of sharing some of our family histories and learning about current social media. If you didn't attend you missed a great time!”

The evening finally came to an end with several requests to make the Show and Tell an annual event. Barbara Christensen smiled, realizing that the evening had been a huge success and acknowledged that this would not be the last Show and Tell for the TriCity Genealogical Society.

Archived Document Contest April Winner Announced

The TriCity Genealogical Society’s Archived Document Contest began April 1. There were a total of six entries during the month. Facebook readers stood by with anticipation as entries were made from individuals who had found wonderful family gems off line. Four of the entries posted during the month were received from family members, one from a microfilm at the Family History Library, and another one by making a telephone call to the National Archives Branch in Boston.

Flavor of life unfolded before our eyes as we learned that succulent details of ancestors’ lives were available, but not in huge databases. We got to enjoy pages from a personal journal, a holiday card with an important announcement, and an article written by an 11 year old boy that was published in a national magazine. The information shared in these artifacts helped the researchers enjoy a more personal understanding of their ancestor.

We also got to enjoy the more standardized genealogical finds like naturalization declarations, citizenship applications, and newspaper clippings. The ones shared during the contest though were not digitized. Many times the researcher had to work a little harder to obtain the information they were seeking, but the rewards were well worth the exploration.

If the results from this month’s contest were going to recommend the repository with the best results, family members would win. This should encourage all of us to seek information from our own family member repositories. This contest however is for the best submitted document that was obtained in any fashion other than the Internet.

Our winner for the month of April is Margie Stein Beldin. The final step in Margie’s long adventure in obtaining the Naturalization Declaration of her 2^nd Great Grandfather was a phone call to the National Archives Branch in Boston. Margie wins a one year Premium Membership to Lisa Louise Cooke’s Genealogy Gems. You can get more information about this prize by going to www.GenealogyGems.com

Below is what Margie submitted about her amazing search for information and how she was able to obtain results.

” More than 15 years ago, I found the naturalization papers for my Irish gr gr grandfather, Frances McCue. However, it was impossible to decipher the name of the county he came from. I knew little about Irish research except that you had to know at least the county to begin researching in Ireland.

In 2001, I attended my first national conference, NGS-Portland. Wanting to know more about Irish research, I attended several presentations by Irish genealogists. Kyle Betit was one of them. I explained to him my dilemma and he offered to look at the naturalization document to see if he could decipher the place.

Before I turned to Kyle, however, I decided to try again on my own. The naturalization papers did show that Francis had filed his Declaration of Intent 24 June 1851. In 2002, I went to Boston for the first time and met a cousin, Patricia McHugh, who wanted to help me search for our Irish ancestor. She and I drove to Waltham to NARA-Boston to look through the books ourselves. However, we met with disappointment when we found a gap in the documents surrounding the time Francis would have filed his declaration. We left frustrated.

I then turned to Kyle who tried to read the county but could not decipher it. Pat even took a copy of the naturalization paper to Ireland on vacation. People there said the place had to be Lahinch. The problem was, Lahinch is not a county but a town. I didn’t buy that explanation at all.

In 2012, I was reading the Berkshire Genealogist, a publication of the Berkshire Family History Association. Their local librarian wrote about locating naturalization records. This led me to try once again to find the declaration of intent. I sent an email to NARA-Boston with a copy of what I did have and an explanation about not finding the declaration back in 2002.

Within days of my email I received the following email: “The declaration of intent for Francis McHugh has been located. We can provide a copy of the record for a fee of $7.50 per record...” Needless to say, I was on the phone in minutes reading them my credit card number. Within a few days, I received the declaration in the mail and there, in bold, legible handwriting, it said “County Leitrim, Ireland”. It was time to do the genealogy Happy Dance!

It only took 12 years+ and I still do not know the exact birth place of Francis McCue or if any of his family survived the famine besides him, but I’m one step closer. And, lucky for me, County Leitrim is one of the smaller counties.”

Trailhead Now Open at Richland Family History Center

In Richard Allen’s presentation that he gave April 8 and titled “A Treasure Trove of Family History Information” he provided a wonderful analogy. He explained that genealogists’ Treasure Troves are articles and documents that provide them with information about their ancestors. In true pirate fashion Richard explained that in order to locate a treasure a treasure-map is necessary. Genealogists can use the Family History Library Catalog at https://familysearch.org/catalog-search as their treasure map. This treasure map will actually guide researchers to treasures located at the Richland Family History Center. There are over 10,000 treasures located at the Richland Family History Center and they will soon all be listed in the catalog.

Richard also explained that changes would be coming soon to the Richland Family History Center. One of the changes that he announced is that a Conversation Area would be made available to help facilitate conversations between researchers and library assistants. Within a week of Richard’s announcement the Conversation Area was completed.

Sandra Meacham Floberg shared, “Although I knew about the passports required for traveling through ‘Indian Territory’ in the South and Southeast in the early 1800s, I had no idea RFHC had a book documenting those passports!” Now these Indian Territory passports and many more treasures can be located at the Richland Family History Center. If you need assistance, start at the trailhead which is also known as the Conversation Area.

Other changes coming to the Richland Family History Center include a computer lab, complete with a teaching station and twelve hands-on computers for classroom attendees. Watch for announcements about this computer lab activity and additional upgrades coming to your local Family History Center. 

April 8, 2015 TCGS Meeting with Richard Allen

Last Wednesday evening Richard Allen, Director of the Richland Family History Center (FHC) and TriCity Genealogical Society (TCGS) member gave an excellent presentation to the membership at the monthly meeting at the Clover Island Inn, Kennewick.  Richard’s presentation was called “New items at the Richland FHC and how to use some of the older sources”.  Richard started his talk by giving some of the history of the FHC and its association with TCGS.  Richard then went on to describe some upcoming changes to the infrastructure of the FHC to make it more appealing to patrons. 

Richard described the holdings at the FHC and that a project is ongoing to re-catalog the books and get the catalog on line.  Richard showed the members present that you could go to FamilySearch and using their catalog search engine locate the holdings for the Richland FHC.

Richard then gave a presentation showing that not all information is online by walking through some research that he had done where much of the information came from the FHC holdings.  Some this information has never been digitized and put on the internet.

This section fitted in nicely with the Archived Document Contest that TCGS is running through the beginning of next year.   (Go to the TCGS website for more information on this contest)

One other item that came up during Richard’s presentation was that the Richland FHC has some books that even the Family History Library in Salt Lake City does not have in their collections. 

So just don’t do your research online check out the Family History Centers, Family History Library, local libraries, etc as you look for the dead.

John F Covey

TCGS President

In March 2015 We Met The Archivist

Brigid Clift, Central Region Archivist for the Washington State Archives, provided a transparent view of her activities and responsibilities as the Archivist of government records last night to the TriCity Genealogical Society.

There are various reasons why government agency records need to be retained. Some retention schedules require that the records be held for 99 years or permanently! As the Archivist, Brigid answers many questions on how long records need to be kept. She also collects records from various agencies and takes them to the Central Region Branch of the Washington State Archives for storage. The Central Region Archives provides archival and records management services for Benton, Chelan, Douglas, Franklin, Grant, Kittitas, Klickitat, Okanogan, and Yakima county government agencies. The facility is state-of-the-art and Brigid encouraged those planning on attending the 2015 Washington State Genealogical Society conference to tour the Archives while in Ellensburg.

Brigid shared copies of various types of records to provide an idea of what is available at the Archives. She encouraged genealogists to interact with her. A major function of her job is obtaining material. She does this with the desire to share what she has collected. She explained three ways that she shares information from the Archives; requests, visits, and volunteer interaction.

Look-ups and research requests can be sent to CEBranchArchives@sos.wa.gov. Brigid explained that she enjoys providing this type of service but encouraged some work on the part of the researcher before sending a request. Record groups descriptions, including date range and volume size, is available at www.sos.wa.gov/archives/archives_central.aspx. The most productive requests fit within the description of the record group. If a date in not known, a date range should be provided in the request.

Due to budget cuts the Central Region Archives has limited hours for visits. It is important to call or email before visiting to ensure that the archives are open and that someone is available to pull requested records. Brigid encouraged a review of the holdings before a visit. A review of the volume size gives the researcher information to plan how long their research efforts may take. Some record groups are indexed and some are not. This information is also available in the holdings list.

The Genealogical Society of Utah has recently scanned a large amount of images for the Central Region Archives. Volunteers can help with indexing these scanned images which is necessary before they become searchable online through the Digital Archives. To set up an account to help with this project go to scribe.digitalarchives.wa.gov or contact the Historical Records Project at hrp@sos.wa.gov for more information.

It was a treat to have Brigid speak at the TriCity Genealogical Society March meeting. We got to learn that Archivists are real people who love the records that they take care of and that they want to share these records. She represented the role of Archivist, of which there are many. Brigid reminded us that each state government and archive has its own way of conducting business.

Monthly meeting December 10 with Susan Davis Faulkner as the speaker.

Wednesday, December 10, 2014 Susan Davis Faulkner will be talking about using indirect evidence in her presentation titled “Indirectly Speaking” this Wednesday night at Clover Island Inn.

 Indirect evidence is a method of research that is usually explained by using case studies to break down brick walls created by the lack of easy to locate records. Land records, probate records, maps, and tax rolls typically enhance these case studies and make the typical genealogist’s head swirl. Susan will teach how to use indirect evidence by using contemporary records all found online to show just how easy it is to master this mode of thinking.

Susan has been out of the state for several months and looks forward to seeing you for dinner at 5:30 at the Clover Island Inn. If you don’t come for dinner, come for the presentation which is scheduled to start at 7:00 pm.

An additional item of interest at the meeting will be a raffle of genealogical-related items.